Video Conferencing

The conferencing options from Information Services range from the simple to the robust. If you're not sure which option you need, please complete our service questionnaire so we can provide the best solution for your needs.

Information Services provides professional, high quality solutions that improve upon consumer software. For example, rather than use Skype on your desktop for a media interview, you can schedule our studio in Kidder for a high-quality Skype session.

Conferencing Options (click links for details) Examples
Audio Conferencing is a telephone (audio only) conference call among multiple locations. • Phone interview
Desktop Videoconferencing lets you interact with people from your computer or device. • 1-on-1 video meetings
High quality connection from Media Services
Room Videoconferencing lets you interact with people using a designated room equipped with cameras, audio systems, and technology to display documents. • Extension offices meeting
• Online course delivery
Streaming is a live or recorded audio and video feed of a meeting or an event. Public lecture
• Campus event
Webinars let you deliver presentations to audiences from a desktop computer. Webinars may be prerecorded, while live sessions let you take questions from the audience. Software training
• Research presentations
Integrated Conferencing Services blend options and add services to reach the maximum audience with the right level of interaction and pricing.  

Contact / Request Media Production Services

Please complete the following questionnaire to help us identify the right solution for your event. We will respond to your submission within one working day. You may also call 541-737-2121 to discuss media production services.

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Please specify building & room, if known
Do not count the external audience. For example, if videoconference originates in Kidder 202, count only those persons expected to attend in that room.
For example, if you plan to show your audience a pre-recorded video, select the "Video playback" option.
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Solve this simple math problem and enter the result. E.g. for 1+3, enter 4.

Solution Criteria

Videoconferencing allows individuals or groups in multiple locations to interact and share information via two-way audio and video. Selecting the right videoconferencing solution rests on following three criteria.

Audience

Your audience's location and composition influences the solution that best fits your needs.

  • Will your event include a local audience?
    • If yes, you will need to reserve a room that accommodates your local audience and provides the right conferencing equipment for your event.
    • If no, you may be able to originate the conference from your office using a desktop conferencing solution or reserve a smaller videoconferencing room.
  • Where is the remote audience located?
    • If your remote audience consists of groups of participants located at selected sites, then scheduling videoconferencing rooms at various locations may fit your needs.
    • If your audience consists of individuals at many locations, then a webinar may be best.

Presentation Requirements

Videoconferencing options offer a range of audio and visual systems to successfully present and distribute information to the remote audience and to support interaction. Production tools may include cameras, microphones, and presentation software.

  • A webinar is an effective tool to deliver a computer presentation to participants at their desks.
  • Room videoconferencing is effective for delivering media-rich presentations to audiences at selected locations.

Interaction With Participants

The level of interaction and audience participation impacts conferencing tools and production levels. If interaction is not required, it is less expensive to record the event and post online for later on-demand viewing.

  • If the event or class requires full video and audio interaction among groups and rooms, then room videoconferencing is the best solution.
  • A webinar typically allows the audience to submit questions either by text or by audio/video interaction.
  • If the event only requires the opportunity to submit written questions to a presenter, then a live stream may be appropriate.

Desktop Videoconferencing

Desktop videoconferencing lets you interact with people from your computer or device. It is very common thanks to the ubiquity of applications such as Skype and iChat. It can be used at no financial cost but quality can vary.

For situations where quality is a key factor — for example, when making a media appearance — contact Information Services at 541-737-2121 about using the studio facilities in Kidder Hall. We have the bandwidth and the equipment appropriate for such needs.

Meanwhile, the attributes below apply to standard, personal videoconferencing from your own computer.

Pros

  • Free basic software and connectivity over the Internet.
  • Can also connect to landline phones for a fee.
  • Compatible with multiple platforms.
  • Relatively simple to use.

Cons

  • Lack of preparation can result in poor call/video/audio quality.
  • Considerably high connection speed required by both parties for quality video connection.
  • Client must be installed on both ends and both users must be subscribed to the service.

Max Participants

  • 2 (multi-site capabilities available with licensing fees).

Costs

  • Free for basic connectivity.
  • Costs for advanced features vary by application.

Contact

  • For high-quality, media-ready videoconferencing, please contact Media Services via email or via phone at 541-737-2121.
desktop videoconferencing

For Successful Use

  • Maintain a wired (rather than wireless) network connection on a high speed network.
  • Use a high quality camera.
  • Stay near the microphone.
  • Employ ample lighting.

Room Videoconferencing

Room videoconferencing is a way for groups of persons in multiple locations to interact via video and audio.

Room videoconferencing generally occurs in designated rooms that are equipped with cameras, audio systems and presentation technology. IT staff are typically on hand to run the technology, which leaves you free to concentrate on the discussion.

Pros

  • Allows you to see and hear conference participants and converse in real time.
  • The event can be recorded and archived for later viewing.
  • This technology is suited for events in small or large rooms.
  • Multiple presentation technologies may be incorporated into the conference.

Cons

  • Quality interactions are dependent upon room design and proper integration of presentation media — some locations may not be optimal.
  • On-campus rooms and remote sites require advanced scheduling.

Max Participants

  • Participation is limited by size and media setup of the rooms and by the number of remote locations.
  • Interaction among multiple sites benefits if the conversation is moderated.

Costs

  • There may be a charge for use of videoconferencing rooms.
  • Fees apply for use of the OSU conferencing bridge when multiple sites are connected.
  • Connections between two points are free and do not require the bridge.
  • Some videoconferencing units are equipped with an internal bridge which can connect 4 sites without extra cost.

Contact

  • Your department's IT consultant (DCA)
  • Media Services via email or via phone at 541-737-2121
  • OSUMEETME.VC
Room videoconferencing

For Successful Use

  • Establish connections with remote sites 15-30 minutes before the meeting start time to ensure a sound connection, camera zoom, etc.
  • Conduct a rehearsal if a formal presentation will be run by more than one site.
  • Speak clearly and project your voice to ensure you're heard.

Streaming

For Successful Use

  • Market event to remote audiences.
  • Schedule with Media Services for video production and streaming. Contact us at 541-737-2121.
  • Identify moderator for Internet chat from remote audiences.
  • Plan for any additional video production charges.

Streaming can refer to a live audio and video feed of a meeting or an event, such as a lecture at LaSells Stewart Center, or it can refer to a recorded feed.

MediaSpace is OSU's cloud-based solution for archiving media for on-demand viewing.

Pros

  • A good method for extending presentations or events to a larger audience unable to attend onsite.
  • Events can be recorded and made available for on-demand viewing.
  • Live interaction generally provided through Internet chat allowing remotes sites to participate in the event.

Cons

  • Event must be hosted in a videoconferencing room, or media equipment must be set up in the origination site to produce the event for distribution.
  • Live interaction with remote audiences is generally provided through Internet chat; the interaction is not always seamless.

Max Participants

  • Streaming servers set limits on number of computers accessing the stream.
  • OSU's default limit is set to 100 viewers. The number can be scaled up to meet demand.

Costs

  • $26.00 for first hour and $10 for additional hours.
  • Charges may be incurred for media production and room use.

Contact

  • Media Services via email or via phone at 541-737-2121

MediaSpace is a hosted service that allows you to upload and share videos. It's basically like a YouTube exclusively for the OSU community. Faculty, staff and students may upload media content themselves to the MediaSpace servers and then share the media via public websites and direct links or as embeds into Blackboard or Drupal pages.

MediaSpace (sometimes typed, erroneously, as Media Space) lets everyone with an ONID account to begin using MediaSpace.

Instructors may contact Technology Across the Curriculum (TAC) for consulting on integrating your videos into your Blackboard courses and enhancing your pedagogical strategies.

MediaSpace 101 - A Tutorial

This MediaSpace tutorial is itself hosted on MediaSpace. View this video at full screen for best results.

Webinars / Online Presentations

A webinar is a web based application for delivering presentations to audiences over a computer. Webinars are used to deliver information, online training materials, learning modules, and user desktop sharing. All can occur in real time or be recorded for later viewing. Presenters may choose audio-only or video-based formats.

Pros

  • Good method for sharing computer presentations among individuals at different locations.
  • Allows sharing of files and can view files live in the online "meeting space."

Cons

  • A slow connection will affect the presentation.
  • For audio interaction, users must use a headset with microphone or use a phone bridge.
  • Difficult to use in group situations.

Max Participants

  • Adobe Connect: 100 (including hosts' computers).

Costs

  • $150 for an Adobe Connect license per year which includes voice over IP and limited video functionality.
  • A phone bridging option exists via Premier Global at a costs of $.06 per user per minute.

Contact

  • Your department's IT consultant (DCA).
  • OSU Extension manages annual Adobe Connect Licensing. Contact them at 541-737-4130.
  • Consulting support is provided by Media Services. Contact them via email or via phone at 541-737-2121.
Adobe Connect screenshot

For Successful Use

  • Rehearse your presentation.
  • Preload the presentation and documents.
  • Let participants know preferred method of communication (text-only chat, video, etc).

Integrated Conferencing Services

Videoconferencing services and options are increasingly integrated to reach the maximum audience with the right level of interaction and pricing. Integrated options are used to support a large host-site audience, to reach widely scattered remote audiences, and to create more interactive, media-rich presentations.

Campus resources are available to consult and assist in designing or hosting integrated videoconferencing solutions.

Pros

  • An integrated approach can create very effective training and meeting environments for dispersed audiences.
  • Multiple approaches can be used to increase interaction and events can be recorded and posted online for later viewing.

Cons

  • Integration requires pre-planning and consultation to be effective.

Contact

  • Please contact us via email or via phone at 541-737-2121.
Kidder 202