ITCC

The Information Technology Coordinating Committee (ITCC) provides a forum for information sharing and identifies opportunities for collaboration among units responsible for IT across all OSU campuses.

The ITCC is not a policy-making group, although it makes recommendations on procedures or policies to the appropriate University authorities. As a body, it is not directly responsible for implementation, though individual members may oversee implementation efforts.

The ITCC engages in the following activities:

  • Identify campus-level IT issues and potential opportunities in consultation with various stakeholders.
  • Serves an advisory role to the University on campus-level IT projects, initiatives, and issues that have an impact on the greater OSU community.
    • Develop proposals for addressing such issues, identifying and evaluating alternative approaches (including costs, issues of user support/training, and effectiveness evaluation).
    • Submit proposals for review and approval to VP IS, Provost's Council, and/or Strategic Computing Deans as appropriate.
  • Form and manage working groups as needed to develop, implement, and evaluate specific technical solutions proposed or approved for specific problems.

Meetings are conducted on the second Friday of each month. Because space and discussion time are limited, attendance is limited to ITCC members or their proxy and individuals who have been invited to participate in specific discussions. Members are encouraged to share information and outcomes shared through Google and in-person discussions with relevant stakeholders.

Agendas, meeting minutes, and handouts from the discussion are found on the ITCC Google Drive and are open to members of the ITCC Google Group. The ITCC mailing list will be used for discussion and announcements and is limited to members of the ITCC.

ITCC Members

The ITCC consists of senior IT leaders across OSU; the currently active members are listed below. In addition, a liaison from the Faculty Senate Computing Resources Committee (CRC) is a member of this committee, and the Vice Provost for Information Services/CIO serves as an ex-officio member.

Chairs

Name Title Department
Scott Emery Director, IT Relations Information Services
Andrew Wheeler Director, Client Services and Cosine IT Services Information Services; College of Science

 

Computing Resources Committee Liaison

Name Title Department
Jon Dorbolo Assc. Director, Teaching Across the Curriculum Information Services

Members

Name Title Department
David Barber Senior Program Manager Information Services
Ian Cavalier Lead Web Developer/Designer Extended Campus
Al Christensen Information Services Administrator College of Veterinary Medicine
Dann Cutter Director, IT Hatfield Marine Science Center
David Goodrum Director, Academic Technology Information Services
John Henry Director, IT Graduate School
Sam Khan Information Systems Auditor Office of Audit Services
Malcolm LeMay Director of Operations College of Business
Wayne Longhurst Director, IT Athletics
Amy McLaughlin Director, Information Services Student Health Services
Margaret Mellinger Director, Emerging Technologies & Services Valley Library
Johan Reinalda Director, Networks and Telecom Information Services
Andy Roberts Manager, IT Campus Operations
Chuck Sears Research Computing Manager College of Earth, Ocean, and Atmospheric Sciences
Todd Shechter Director, IT College of Engineering
Jill Swenson Associate Director, ECS Information Services
Chris Sullivan Assistant Director for Biocomputing Center for Genome Research and Biocomputing
Lucas Turpin Director, IT College of Agricultural Sciences
Terralyn Vandetta Interim Director, IT College of Forestry
Ben Wessel Manager, IT Enrollment Management
Chris White Information Services Manager Housing & Dining Services
Derek Whiteside Director, Web & Mobile Information Services
Dan Whitinger ITS Director OSU Foundation

ITCC Vision and Role

In the early part of the 21st century, IT leaders across Oregon State University recognized that IT infrastructure was central to Oregon State's core functions: teaching, research, and administration. The managers of that infrastructure were distributed in Information Services (IS) and other academic and administrative units across campus, and most of them focused on just one or two of the core functions. As a result, decisions sometimes were made in one sphere without sufficient consideration to problems or issues associated with the others.

Recognizing that this led to needless misunderstandings in the past, the IT Coordination Committee (ITCC) was established as a vehicle for improving campus-wide coordination and collaboration.

The ITCC responds to four key observations:

  • Oregon State University consists of many talented and dedicated IT professionals throughout our campuses. Regular interactions at the IT leadership level helps ensure that IT staff at all levels share their technical expertise.
  • Many IT tools and products span teaching, research, and administrative functions. Coordination and collaboration at the IT leadership level makes it possible to leverage potential savings across the three functional areas.
  • Technology implementation should be driven by the needs of the community. At the same time, technology can be responsible for expanding and redefining user opportunities.
  • Sharing experiences and planning activities between IT leaders helps in making informed decisions and using university funds wisely.

ITCC Collaboration Opportunities

The purpose of this area is to present past and currently projects in the works or projects desired to be undertaken, where an opportunity exists for collaboration among units throughout the campus. The intention is for anybody interested in these projects to be able to contact the principles and be able to participate or find more information. We will post any project we become aware of so if you have one that you would like posted please contact us.

Current Projects

Past Projects

Account Terminaion Guildlines
ITCC Sponsor: Tammy Barr
Purpose: Obtain information from the different IT units about how they handle account terminations.  Results are posted to assist others in the future when determining their own guidlines.
ResultsFinal Report

Backup Working Group
ITCC Sponsor: Tammy Barr
Working Group Lead: Steve Fowler
Purpose: The mission of the Backup working group is three fold: 

  1. Are our current backup strategies based on full and incremental backups to tape/disk using 3rd party backup software still appropriate given the inexpensive disk arrays currently employed on campus and the likelihood of an exponential increase in storage due to cheap disk availability?           
  2. Is there a disk based backup strategy that will still provide a reasonable the level of availability but at a much lower cost?  If so what are the trade-offs compared to our current approach?  
  3. Assuming a disk based strategy does makes, is there a scale at which such a system could be leveraged by several campus groups in a cost effective way?  Is there a limit to the scale at which such a system is cost effective?

Final Result: The working group provided the following resport. Final Report

Collaborative Documentation Group
ITCC Sponsor: Tammy Barr
Working Group Lead: Lucas Friedrichsen
Purpose:The mission of the Collaborative Documentation work group is to determine the best approach for design and implementation of a central space to store OSU specific IT documentation targeted at students and employees.
Final Result: The working group has implemented a new Drupal website lead by the OSU Computer Helpdesk but managed collaboratively to provide a single up to date source for user documentation. http://oregonstate.edu/helpdocs/

AD/ONID Consolidation Feasibility
Working Group Lead: Lucas Turpin
Purpose: The AD/ONID working group will determine if it is feasible to consolidate departmentally provided Active Directory user accounts with ONID user accounts, effectively creating a “single account” at OSU.
Final Result: The ITCC forwarded the report with an executive letter to the UITC for implementation consideration. Final Report & September 2010 Update

Encryption
ITCC Sponsor: Tammy Barr
Working Group Lead: Steve Fowler
Purpose: The encryption working group will help advise the OSU Chief Information Officer on encryption technologies and their most appropriate uses at OSU.
Final Result: OSU Purchased 1000 licenses of PointSec full disk encryption and 500 licenses for media encryption.  The server is managed by the TSS Server Support Group.  Contact Steve Fowler for more information.

Video Security
Working Group Lead: Chris White
Purpose: The video security working group is working with Public Safety to help establish a campus wide standard for video security systems purchased and managed by OSU colleges and departments. The desire of this group is to streamline the process of purchasing and management of video security systems and provide necessary access to Public Safety.
Final Result: An MOU template has been created for use between any department and Public Safety.  A set of equipment standards has been established, contact Public Safety for more information.

Open Office Research
ITCC Sponsor: Tammy Barr
Working Group Lead: James Dudzik
Purpose: Evaluate the costs and functionality trade-offs between moving to Office 2007 and Open Office for staff and faculty on the OSU campus.  Include true costs of moving to an Open Source productivity suite solution, including impact to the organization (training, support, licensing)
Final Report: ITCC - Open Office Report

Contact the ITCC

If you would like to get something on the agenda for the ITCC, please contact the co-chairs using the below webform.

We keep archives of our mailing list here. Contact one of the chairs for access.