For Student Organizations

Services for Student Organizations

SMS supports both sponsored and voluntary student organizations by offering free and fee-based services. For a list of SSOs and SVOs, see oregonstate.edu/seac/sos/find_org.

Event Photography and Videography

New! Photography Service Request Form
Submit this form to request an SMS photographer for portraiture and event photography.

You may also schedule an appointment or event by calling 541-737-7964.

An SMS student photographer or videographer may be available to capture images of on-campus student events. Up to one hour of imaging time is free; additional hours may be available for a fee.

All photography and videography captured by SMS students is owned by SMS and OSU and can be included in our SMS stock inventory for future student use.

Studio Space

SMS has a studio available for students to use. See Studios for details.

Pricing

Prices include one student photographer or videographer. Prices apply to on-campus events only.

                 Two hours (one hour capturing and one hour production)             Free

                 Additional photo/videographer and/or hour*                                   $20/hr

*every hour of time in capturing has an equal hour of time in production

Printing

Poster Being PrintedOur turnaround time is two full business days, Monday-Friday 8am to 5pm, excluding holidays. SMS strives to exceed this turnaround, but not guaranteed. (Example: student A submits a job at 3:00pm on Friday, the job would be finished by 3:00pm the following Tuesday; student B submits a job at 5:10pm on Friday, the job would be finished by 9:00am the following Wednesday). 

Depending on staff availability, a rush order may be possible for an additional fee of $50. The fee will be charged to your student organization via purchase order.

All OSU logos must meet Brand Identity Guidelines. SMS will replace logos based on these guidelines.

Pricing (PDF)

NEW ORDER FORM: If your source file is less than 20 MB, please use our SMS Print Order Form to upload your file and place your print order. For files larger than 20 MB, please drop off a thumb drive containing your file(s) at the SMS service desk in the Valley Library. Be sure you include your name, OSU ID number, phone number, desired finished size, number of copies, and anticipated pick-up time.

Types of Print Orders

Brochure & Flyer Printing

Student Working on Brochure

The first ten standard paper copies are free of charge per event, double-sided, no folding. Please email SMS Production for any help with formatting your files or give us a call at 541-737-7964. Additional copies can be ordered for a fee up to a maximum of 50 pages.

Paper sizes are 8.5x11" (8x10.5" printable area) or 11x17" (10.5x16.5" printable area).

Files delivered in Microsoft PowerPoint/Publisher or Adobe Photoshop/Illustrator/InDesign must be submitted in their native format.

Brochures created using any other authoring tool should be delivered as a PDF, TIF, or JPG.

NEW ORDER FORM: If your source file is less than 20 MB, please use our SMS Print Order Form to upload your file and place your print order. For files larger than 20 MB, please drop off a thumb drive containing your file(s) at the SMS service desk in the Valley Library. Be sure you include your name, OSU ID number, phone number, desired finished size, number of copies, and anticipated pick-up time.

Due to storage limitations, SMS cannot keep copies of electronic production files once a job is completed and cannot hold printed materials over 30 days. Customers are responsible for keeping copies of their production files and for picking up their orders within the 30 days of completion.

Pricing

Brochure Printing – 10 pages free per assignment; double-sided, no folding, no full bleed.

Additional Copies 8.5" x 11"
(8" x 10.5" printable area)
11" x 17"
(10.5" x 16.5" printable area)
B/W $0.15 per page $0.25 per page
Color $0.50 per page $0.85 per page

Poster Printing & Lamination

Poster Being Printed

OSU sponsored and voluntary student organizations receive up to four standard paper posters free per event. There is a reduced additional charge if you would like to upgrade the paper type on these posters.  We can also print 42 inch wide posters for a fee.

Mounting and additional prints can be ordered for a fee. Lamination is available for a fee ($10) at a maximum width of 36 inches. All fees are charged to the student organization via purchase order.

Files delivered in Microsoft PowerPoint/Publisher or Adobe Photoshop/Illustrator/InDesign must be submitted in their native format. Templates available.

Posters created using any other authoring tool should be delivered as a PDF, TIF, or JPG.

NEW ORDER FORM: If your source file is less than 20 MB, please use our SMS Print Order Form to upload your file and place your print order. For files larger than 20 MB, please drop off a thumb drive containing your file(s) at the SMS service desk in the Valley Library. Be sure you include your name, OSU ID number, phone number, desired finished size, number of copies, and anticipated pick-up time.

Due to storage limitations, SMS cannot keep copies of electronic production files once a job is completed and cannot hold printed materials over 30 days. Customers are responsible for keeping copies of their production files and for picking up their orders within 30 days of completion.

Pricing and Other Material Available

Photo Luster paper, Enhanced Matte paper, Photo Glossy paper, Glossy Laminate
Poster Printing - Additional prices:
Standard Ink                36" Width      42" Width
       Standard Paper                $1.50/sq ft    $3.50/sq ft
Archival Ink
       Standard Paper                $2.00/sq ft      $4.50/sq ft
       Luster or Glossy Photo                $3.50/sq ft      $5.00/sq ft
       Enhanced Matte                $4.00/sq ft      $6.50/sq ft
Lamination (up to 36" poster only) - $10.00 per poster
Mounting (client-provided material reduces the fee by 50%)
       Foam-Core               White             Black
           Up to 32"x40" $12.00       $15.00
           Up to 36"x48" $31.00       N/A
           Up to 42"x84" $52.00       N/A
       Tri-Fold Mounting            
            » Template for PowerPoint 2007, 2010 or 2011 (Mac or Windows)
            » Template for older versions of PowerPoint
            » PDF reference for other file types (Illustrator, InDesign, etc) is coming soon
$15.00             $15.00

Scanning

New! Scanning Service Request Form
Submit this form to place a scanning order before you drop off your original at the Valley Library.

Student scanning large imageFlatbed and transparency scanning is available for sizes up to 12x17". Two scans per event are available at no cost.

Feed scanning (up to 42" one side, no greater than an ¼" thick) that contains multiple layers must have all edges taped down securely.

Turnaround time is 48 hours during normal business hours, Monday-Friday 8am to 5pm, excluding holidays. (Example: student submits a job at 3:00pm on Friday, the job would be finished by 3:00pm the following Tuesday.) If printing is needed in addition to scanning, allow additional 48 hours. SMS strives to exceed this turnaround time but it is not guaranteed.

Depending on staff availability, a rush order may be possible for an additional fee of $50. The fee will be charged to your student organization via purchase order.

Pricing for Additional Scanning

                       Slides/Neg/Flat under 12”x18”       $1.00 each

                       Flat Art up to 42” width                    $4.00 each

Note:  A scanner is available for use at no cost for sizes up to 12x18" at the SMS desk on the second floor of the Valley Library.

Flatbed and transparency scanning up to 12"x17".