For Faculty & Staff

Faculty and staff may request services and borrow equipment from SMS. Services and loans are available only to current employees for coursework, research, or university-related work. Delivery is not available.

* Equipment is separate from student (TRF) funded equipment and currently there is no funding to maintain or expand this inventory. Equipment rental fees will be waived for equipment that will be used in the classroom for teaching. Delivery charges may apply.

Services for Faculty and Staff


New! Photography Service Request Form
Submit this form to request an SMS photographer for portraiture and event photography.

Showcasing our portraiture, studio work, event coverage and editorial sessions that introduce the individuals, the research and capturing the essence of Oregon State Univeristy through our lens.

You may also schedule an appointment by calling 541-737-3332.

Event Coverage & Marketing Materials                                      

We provide fee-based photography services to the greater OSU Community.  We would love the opportunity to work with you to cover events, awards ceremonies, take photos for marketing campaigns, Facebook/social media updates, websites refreshers and to tell the story of the complex and dynamic community that makes up Oregon State University.


Student Photographers $40 per hour (8am to 5pm) Additional after hours fees are applicable.
Staff Photographer $100 per hour (8am to 5pm) Additional after hours fees are applicable.

Hourly rates include edited high-resolution copies of the images.


The SMS Studio, located on the fourth floor in The Valley Library is equipped with backgrounds lighting equipment and everything necessary to take high quality professional portraits for variety of needs. 

Rates: $25 fee

Event Image

Poster Printing & Lamination

Poster Being PrintedOur turnaround time is two full business days, Monday-Friday 8am to 5pm, excluding holidays. SMS strives to exceed this turnaround, but not guaranteed. (Example: staff A submits a job at 3:00pm on Friday, the job would be finished by 3:00pm the following Tuesday; staff B submits a job at 5:10pm on Friday, the job would be finished by 9:00am the following Wednesday).

Depending on staff availability, a rush order may be possible for an additional fee of $50. The fee will be charged to your index account.

Poster Printing Guidelines

Posters can be printed at 36" or 42" wide. Lamination is available for a fee of $10 and is only avaialble at a maximum of 36 inches one dimension.  Mounting services are available for a fee.

  • Files delivered in Microsoft PowerPoint/Publisher or Adobe Photoshop/Illustrator/InDesign must be submitted in their native format. Templates available.
  • Posters created using any other authoring tool should be delivered as a PDF, TIF, or JPG format.
  • All OSU logos must meet Brand Identity Guidelines. SMS will replace logos based on these guidelines.

NEW ORDER FORM: If your source file is less than 20 MB, please use our SMS Print Order Form to upload your file and place your print order. For files larger than 20 MB, please drop off a thumb drive containing your file(s) at the SMS service desk in the Valley Library. Be sure you include your name, OSU ID number, phone number, desired finished size, number of copies, and anticipated pick-up time.

Due to storage limitations, SMS cannot keep copies of electronic production files once a job is completed and cannot hold printed materials over 30 days. Customers are responsible for keeping copies of their production files and for picking up their orders within the 30 days of completion.

Other Material Available

Photo Luster paper, Enhanced Matte paper, Photo Glossy paper, Glossy Laminate

Printing Prices

Archival Ink 36" Width      42" Width
       Standard Paper $2.50/sq ft      $4.50/sq ft
       Luster or Glossy Photo $4.50/sq ft      $6.50/sq ft
       Enhanced Matte $4.50/sq ft      $6.50/sq ft


$10.00 per poster (maximum of 36" one dimension)


Note: client-provided material reduces the fee by 50%.

Foam-Core White             Black
           Up to 32"x40" $12.00       $15.00
           Up to 36"x48" (tri-fold cut available) $31.00       N/A
           Up to 42"x84" $52.00       N/A


New! Scanning Service Request Form
Submit this form to place a scanning order before you drop off your original at the Valley Library.

Scanning a Large ImageFlatbed and transparency scanning is available for sizes up to 12x17".

Feed scanning (up to 42" one side, no greater than ¼" thick) that contains multiple layers must have all edges taped down securely.

Turnaround time is 48 hours during normal business hours, Monday-Friday 8am to 5pm, excluding holidays. (Example: if you submit a job at 3:00pm on Friday, the job would be finished by 3:00pm the following Tuesday.) SMS strives to exceed this turnaround time but it is not guaranteed.

Depending on staff availability, a rush order may be possible for an additional fee of $50. The fee will be charged to your index code.

When the job is completely, you will be able to download the scanned images from FileShip, OSU's file sharing service. SMS will send you an email giving you the private URL to retrieve your files. If printing is needed in addition to scanning, please allow an additional 48 hours and note our printing fees.


Slides/Neg/Flat under 12"x18" $0.25 each
Flat Art up to 42" $5.00 each

Contact SMS for special pricing on large quantities of scanning.

Note: A scanner is available for use at no cost for sizes up to 12x18" at the SMS desk on the second floor of the Valley Library. Reservations are suggested.