Project State: 
Active
Status: 
Green
Project Manager: 
Cynthia Sprenger
Organization: 
Business Affairs
Reported: 
Thursday, March 9, 2017
Description: 

Development and deployment of an eProcurement system that will offer an online shopping environment for OSU’s contracted goods and services, while providing simultaneous access to enabled catalogs for searches across multiple suppliers and catalogs. The eProcurement system will cover the entire source to settlement process including: Supplier Information Management, Sourcing and Contract Management, online marketplace, Accounts Payable and Spend and Performance Analysis.

Status Summary: 

Configuration for the Supplier Management Module is at ~95% and the eProcurement & Accounts Payable Modules are at ~70%. The first of two Focus Group events was held March 7-8, 2017.  Focus Group members, which included representatives from Business Centers, Business Affairs and Procurement and Contract Services, provided critical analysis of the current configuration and developed an action items list forto the solution configuration and business processes for identifying key challenges and action items that should be considered in configurations efforts.

In addition to on-going design and configuration meetings, Advisory Group meetings and Executive Steering Committee meetings, engagement activities has included targeted presentations for ITCC, DCA, Cosine IT, and COB.  Additional targeted presentations and campus listening session scheduling is in process.

Recently Completed: 

Focus Group I was completed March 7-8, 2017.  Generated positive experience regarding the requisitioning, purchase order and supplier management processes. We introduced high-level accounts payable concepts and identified areas for refinement, based on Business Center feedback. 

Initial Supplier Enablement calls have been completed with four of our vendors on our target list of vendors to be in place in the system by go live. 

We are on track for Total Supplier Management implementation in May, which will allow vendors to self-register and update their information.

What's Next: 

Focus Group II in May, to seek confirmation that the system is nearing production readiness.

Draft training plan is under development.