Project State: 
Active
Status: 
Green
Project Manager: 
Hollie Pitts
Organization: 
Business Affairs
Reported: 
Friday, September 8, 2017
Description: 

Development and deployment of an eProcurement system that will offer an online shopping environment for OSU’s contracted goods and services, while providing simultaneous access to enabled catalogs for searches across multiple suppliers and catalogs. The eProcurement system will cover the entire source to settlement process including: Supplier Information Management, Sourcing and Contract Management, online marketplace, Accounts Payable and Spend and Performance Analysis.

Status Summary: 

BennyBuy is now live for 6 Business Centers and their departments.  UABC and CCBO are being trained during the week of 9/11-9/15 and will go live on 9/18. 

Vendor/Supplier management is enabled, and we continue to bring additional vendors into the system.

 

Recently Completed: 

BennyBuy pilot has been completed - our thanks to BEBC and FOBC and their departments!

AABC and AMBC, and their departments went live on 9/5, while ASBC and HSBC are going live 9/11.

Both Business Center, and Requestor trainings have been developed and presented.  Training videos and Tip Sheets have been created and are available from the web site.

The BennyBuy Support Team is providing services. They are using "Connect Wise", screen sharing software, to enable better customer support experiences, and a new Sales Force tracking system which is currently being implemented for them.

At present, about 120 unique users are using the system per day; we have had 324 completed purchase requisitions, 326 completed Purchase Orders, and 454 completed non-purchase order invoices, with a total spend, as of 9/8 of more than $73,927,000 ($73M was a requisition related to the Research Class Research Vessel project underway at OSU).

What's Next: 

Onboarding of UABC and CCBO and their departments.

Requestor trainings will be continued

Preparations for launching Phase II.  Phase II includes Contract Management, Sourcing and Spend Analytics