Project State: 
Active
Status: 
Green
Project Manager: 
Hollie Pitts
Organization: 
Enterprise Computing Services
Reported: 
Monday, May 14, 2018
Description: 

OnBase is an Enterprise Content Management system which OSU has licensed from Hyland Software, Inc. It will replace NolijWeb, our current Document Management System, providing not only document storage and retrieval capabilities, but also enhanced workflow functionality, better integration with other OSU software, and a strong forms tool that enables tight integration between web forms and OnBase. It is a solution hosted in the cloud by Hyland Cloud Services.

Status Summary: 

The initial stages of implementation are underway.  A PDS, Project Data Sheet, has been developed and is available at this site.  We are focused on developing a "prototype" implementation to give the team some background and experience with the product.

Recently Completed: 

The first iteration of the OSU OnBase website, has been activated.

Victor Zellweger has joined our team as a Programmer Analyst who will be concentrating on the OnBase implementation.

We have begun meeting with the departments for whom the first implementations are planned; have had conversations with two other OnBase schools, PSU and Alaska; and have initiated the attempt to build an OnBase prototype implementation.

What's Next: 

Create the prototype implementation, a portion of the current Access Request workflow, terminations.

Continue working with Admissions (including INTO and Cascades), Grad School and Financial Aid in the design of their OnBase implementations

Begin designing overall permission structures for the product

Start the design of the first "New" implementation, Staff Fee Privilege, which will include a Unity Form and workflow

Initiate the Document Migration processes in demo - in order evaluate what will be necessary in Prod