Project State: 
Active
Status: 
Yellow
Project Manager: 
Hollie Pitts
Organization: 
Enterprise Computing Services
Reported: 
Monday, July 9, 2018
Description: 

OnBase is an Enterprise Content Management system which OSU has licensed from Hyland Software, Inc. It will replace NolijWeb, our current Document Management System, providing not only document storage and retrieval capabilities, but also enhanced workflow functionality, better integration with other OSU software, and a strong forms tool that enables tight integration between web forms and OnBase. It is a solution hosted in the cloud by Hyland Cloud Services.

Status Summary: 

A "prototype" implementation is being developed to give the team some background and experience with the product.  We are finding that learning the system is taking longer than originally anticipated.  However, because we have not yet completed the prototype, we have deferred the implementation schedule.

 

Recently Completed: 

We have had an additional conversation with another OnBase school, Ohio State.

Work on initial portions of the OnBase prototype, which is a portion of the current Access Request workflow -  terminations.

What's Next: 

Continue to build the prototype implementation.

Begin designing overall permission structures for the product

Test the Document Migration processes in demo - in order evaluate what will be necessary in Prod