Strategic Statement

OSU's success requires that we track progress and understand outcomes. Our ability to do this requires that data be available, true, and actionable. This initiative applies to all business systems and data at OSU, whether managed in IS, business units or colleges. Hence, this endeavor supports all aspects of the enterprise: research growth, student success and financial stability.

Vision

Through the CORE (Cooperative Open Reporting Environment) Information Initiative, we will provide access to data to inform work decisions for every level of University employee. This large and complex undertaking will develop over several years.

  • Dashboards will provide summarized, actionable, and easily queried data.
  • A new data warehouse will act as a common repository, collecting data from Banner, college and departmentally based systems, and external resources into a shared, comprehensive data resource.
  • System to system capability will be based on a service architecture that will allow the flow of data to and from Systems of Record of university-level data (e.g. Banner and Blackboard) and Systems of Differentiation of locally-defined college and business unit data, including college-specific accreditation, internship management, graduate admissions, and faculty productivity.
  • Comprehensive reporting in structured formats will include data on enrollment, financials, personnel management, and research productivity.
Timeline - CORE
2013 2014 2015
Fall Winter Spring Summer Fall Winter Spring
Deployments: new ODS; prototype reports and dashboards            
  Beta testing          
    Release CORE reporting site & RAP Report        
      Implement SRP (date TBD)

Scope

  • Summarized, actionable data presented through dashboards.
  • Comprehensive reporting in structured formats across the breadth of OSU activity.
  • Common data warehouse to aggregate data from University and college/division level systems. A new data repository structure, using the Operational Data Store and Enterprise Data Warehouse (ODS/EDW) software from Ellucian will be launched. The data structures will be recreated, a comprehensive data dictionary created, and interfaces to access the data into dashboards and reports will be established.
  • System to system integration to allow data to move to where it is needed, facilitating accurate analysis and efficient operations.
  • Policy to enable responsible, open access to data.

Risks

The risk to OSU for not doing this project is that we continue to do "business as usual" -- our current laborious efforts to accurately report and assess progress are inefficient and insufficient.

The risks to success include: ongoing funding for project components; data quality and the associated need to revise business processes; community acceptance of openness in data availability; and a common commitment amongst colleges and business units to the success of the endeavor. Support from the Provost Sabah Randhawa and VP for Finance and Administration Mark McCambridge is in place and lowers the risk of failure, but true success will require wide support from the OSU community to treating data as a strategic asset, assuring its quality, and assuring it is appropriately protected.

Leadership

  • Oversight: Lois Brooks, Vice Provost, Information Services
  • Governance: Rebecca Warner, Senior Vice Provost for Academic Affairs
  • Warehouse & Interoperability: Kent Kuo, Director, Enterprise Computing
  • Data, reporting and dashboards: Michael Hansen, Manager, CORE BIC