Strategic Statement

OSU students, faculty, and staff expect to be able to use cloud-based productivity services and tools, such as Google Apps and Office 365, for academic and research collaborations. These tools and other cloud-based services align with IS’s strategic direction to provide students, faculty, and staff with the ability to access their information, share their files, and collaborate with others from any device, anywhere they can access the Internet.

Vision

OSU implemented Google Apps for Education during the Summer 2013 term for the purpose of offering a suite of cloud-based collaboration tools for the entire OSU community. Additionally, in Fall 2013, IS began a collaborative effort with the College of Business to test a Microsoft Office 365 pilot implementation during Winter 2014. The purpose of this pilot, which will be conducted with a specific number of carefully chosen business classes, is to gather information that will help guide our decision-making and lay a course for a potential campus-wide offering of Office 365.

In alignment with the 2013-18 IS strategic plan, our intention is to offer these and other cloud-based tools and services in a thoughtful way that is driven by business analysis and product research. Our intention is to create a professional faculty position that can be dedicated toward performing the necessary work to own the management of these tools and services, as well as perform the necessary work that will ensure the appropriate tools are available to meet the specific needs of OSU's students, faculty, and staff.

Timeline - Productivity Tools & Services
2013 2014
Fall Winter Spring Summer Fall
Planning, Office 365 Test        
  O365 Pilot in COB      
    Evaluate O365 Pilot Results    
    Identify Productivity Tools Service Owner  

Dependencies

  • Implementation of a campus-wide identity management system in order for OSU to sustainably provision cloud-based productivity resources.
  • A holistic approach to our assessment, planning, and implementation, including campus-wide participation from OSU's diverse group of IT leaders and other stakeholders.
  • The creation of a permanent service owner who can research and analyze these resources in alignment with IS's strategic direction.

Risks

Failure to make these services available in the cloud and appropriately support them presents several risks for OSU:

  • Lowers the profile and "image" of OSU
  • Negatively impacts our ability to recruit the best and brightest faculty and students
  • Develops a lack of trust in IS's ability to move OSU's technology landscape forward: These tools are already available to users and have been implemented by our peers and other organizations on an enterprise level.
  • Faculty and students are already using cloud-based tools that are NOT under contractual agreement with OSU; this is an ongoing risk
  • Potential loss of data due to information being saved locally and not in the cloud

Leadership

  • Scott Emery, Director of Client Services