There may be an occasion when a research or business operational need requires access to data or documents from the ECS managed Oracle tables, including Banner data. If you or your department require this data for use in your operations, whether it is a one time need or you plan to store and maintain the data on department databases or computers, you are required to enter into a Memorandum of Understanding (MOU) with the appropriate Records Custodian(s). The specific agreements detailing the use, storage and release of data must be specified in an MOU between the parties.

Download the MOU document (.doc)

The MOU document should be completed by the requesting department in coordination with the Records Custodian (identified in the Acceptable Use of University Information) and IS department(s) doing the work. When the MOU document is completed and signed by all parties, please submit it to Kent Kuo, Jefferson Street Building, Oregon State University, Corvallis, OR 97331.

All data usage, storage and release must adhere to the Acceptable Use of University Information and the Acceptable Use of Computing Resources. The Records Custodian(s) are responsible for determining acceptable use, storage and release of data within their authority. All data addressed in the MOU must be regularly reviewed for continued acceptable use. Copies of the completed MOU document will be retained by ECS and the Records Custodian. You should also keep a copy of the MOU for yourself in your own records.