Project State: 
Project Manager: 
Kartik Dixit
Research Office
Saturday, February 9, 2019

The electronic Research Administration (eRA) project will replace a host of aging systems and manual processes with a single, cloud-based solution for managing Conflicts of Interest (COI), human subjects research (IRB),  animal subjects research (IACUC), and live animal care (ARC).

Status Summary: 

Updated schedule on 02/09/2019 : (Kartik Dixit)

COI: In production

IRB: In production (dealing with few minor production challenges but overall satisfied)

IACUC:  Go-Live plans for 03/15  - Adjustment in schedule

ARC: Go-Live 05/15

Updated schedule: (Kartik Dixit)

  • COI: In production
  • IRB: Go-Live 01/22
  • IACUC:  Go-Live 02/28
  • ARC: Go-Live 04/30

We have kicked off work on the three remaining modules (IACUC, IRB, ARC).  Work continues on the IACUC module build.  All forms, form logic, and form workflows are complete.  System configuration began on 8/14 and 2 of 7 phases have been completed.  IRB is nearing the end of the design and analysis phase and, vendor permitting, we have targeted the end of August to begin IRB form build within iRIS.  ARC is in the design and analysis phase.  52% of the project work has been completed as of 8/29.  The project status has been set to yellow to reflect the added risks to the project with the departures of the project sponsor (Cindy Sagers) and the project manager (Chris Young).  We have moved the IRB deployment date to January 2019 to coincide with HHS changes to the IRB Common Rule to miniminze impact to researchers.  We can expect the PM departure to produce project delays for the IACUC, IRB, and ARC modules with the greatest impacts to the IRB and ARC modules.

Recently Completed: 

Worked on go-live activities for the IACUC module: (02/09/2019) 

  • Production support activities for IRB
  • IACUC: Working on go-live activities planned for 03/15

Worked on go-live activities for the IRB module: (12/28/2019) 

  • IRB: Soft Go-Live 01/16
  • IRB: Go-Live 01/22
What's Next: 
  • IACUC: Go-live activities
  • ARC: Analysis of ARC module and departmental processes.