Project State: 
Project Manager: 
Hollie Pitts
Enterprise Computing Services
Monday, April 8, 2019

OnBase is an Enterprise Content Management system which OSU has licensed from Hyland Software, Inc. It will replace NolijWeb, our current Document Management System, providing not only document storage and retrieval capabilities, but also enhanced workflow functionality, better integration with other OSU software, and a strong forms tool that enables tight integration between web forms and OnBase. It is a solution hosted in the cloud by Hyland Cloud Services.

Status Summary: 

Progress has been good:

  • The Registrar's basic implementation and the BennyBuy Access Request are nearly ready for go-live. 
  • Work with Admissions to define their OnBase workflow has begun.
  • Planning for filling all SIS data basic keyword values in underway, as is planning for image display through Banner Self Service


Recently Completed: 

Initial training has been done for Registrar users, and their expected "go-live" date is Monday, 4/22/19.

Registrar's keyword values have been loaded into Production, and set up is complete for their search results view, folder view, document permission structure and user groups.

The Benny Buy Access Request Unity form and workflow have been built.




What's Next: 

Finalize Registrar's training in Corvallis, and train at Cascades, for a Registrar go-live date in two weeks

Schedule BennyBuy Access Request beta, finalize the creation of the CSV which will feed the existing Banner integration appworx jobs.

Define and load the keyword values for the remaining SIS Nolij user groups.

Continue working with Admissions to define their OnBase workflow.

Assist Financial Aid as they begin planning Unity forms.