Projects

Active Projects

Status
Project
Last Reported
Yellow
IT Positions Review for Remote, Hybrid, and On-site Work
07/06/2021
Status Summary
  • Completed the project charter
  • Identified co-project leads (one from OSU IT, one from UHR)

In process:

  • Recruiting project team members
  • Schedule project team kick-off meeting
Project Overview
On Hold
Departmental Mail Services Migration to Exchange Online
05/05/2021
Status Summary

The project is currently working towards migrating departmental mail services to Exchange Online. Faculty and staff email has been successfully migrated from Exchange On-Prem to Exchange Online.

Next step to bring this project off hold: Project resources have been shifted off this project to address high-priority items. Resumption of this project requires resource availability, followed by establishing and communicating a required timeline for departmental mail service migrations.

Project Overview
Green
GenderMag Systematizing
05/10/2021
Status Summary
  • Completed the project charter and RACI chart
  • Trained 35 OSU IT employees across 17 OSU IT depts/units to-date
  • Identified 4 volunteer GenderMag trainers to-date
  • Built an interactive "community of practice" team channel for all current GenderMag graduates

In process:

  • Building a GenderMag web presence for promotion (part of a forthcoming IT Organizational Development (OD) web presence)
  • Building a registration system (using Ideal-Logic) for making GenderMag trainings available for anyone at OSU
  • In discussions with our Procurement Office to build in an inclusivity check/assessment into the RFP process for IT systems
  • Building a path that promotes and integrates the GenderMag method into our IT practice and processes
Project Overview
Completed
Hyland OnBase Deployment
03/08/2021
Status Summary

The last remaining migration is for Human Resources

Project Overview
Green
IT Workforce Plan
05/10/2021
Status Summary
  • Revised and expanded our project scope since the OSU IT winter 2021 plenary (see charter)
  • Identified a set of data points, covering classification & compensation, demographics, location, education, and other points to help inform the current state. The project team is developing a plan to pull this data.
  • Met with Michelle Lewis to discuss coordination plans for gathering skills & competency data for both the Portfolio Management Office (PMO) and the IT Workforce Plan. This coordination is done to ensure no duplication in effort.
    • The PMO needs to understand what skills & competencies our IT workforce has... so we can figure out how to align staff experience with our project/portfolio needs per the IT Roadmap.
    • The IT Workforce Planning Project Team needs to understand what skills & competencies our IT workforce has... so we can assess against the future state of our workforce and identify areas of professional development for our workforce at-large.

 

Project Overview
Green
Microsoft Bookings Implementation for Academic Advisors
05/01/2021
Status Summary
  1. OSU Employees have access to Bookings through newly associated Microsoft licenses as of July 28th.
  2. Initial Bookings Knowledge Base articles are published. IS Bookings website created.
  3. IT Pros and Service Desk technicians have access to a mini-training on Bookings via Canvas as of August 5th.
  4. Three Bookings Implementation Workshops for academic advisors and their IT supports were offered in August.
  5. Advanced Integrations and Data Reporting solutions are being explored with academic advising units.
  6. TimeTrade access expired on Aug 21st for users that did not renew for the 2020-2021 AY.
  7. Academic advising units will transition to Bookings by the start of Fall 2021.

 

Project Overview
Green
Performance Management Pilot
05/10/2021
Status Summary

The project team has initiated an informal RFP process to obtain an IT solution for the redesigned performance management process. A vendor has been selected and we are moving forward with contract negotiation. 

The pilot is expected to be launched in summer of 2021 for professional faculty and classified employees in  OSU IT and Controller Units.

Project Overview
On Hold
Pronoun Project
05/10/2021
Status Summary

Due to other higher priority issues and resource issues, this project is being put on hold temporarily

Scope question being finalized. (Question is about Banner, which is currently out of scope for Phase 1, but will be Phase 2). Project web page under development. MyOregonState form under development. IAM tables for data storage under development.  API under development.  Milestone dates being nailed down

Project Overview