With the onset of the COVID-19 pandemic and resulting social distancing requirements, Zoom has become an integral part of working remotely, providing a robust platform for:

  • Audio and/or video conferencing
  • Meetings with co-workers
  • Collaborative efforts
  • Screen sharing
  • Interviewing candidates

 

Audio Conferencing    Webinars + Licenses    Room Systems

    Staying Secure

With the increasing use of Zoom for remote work comes the advent of trends such as "Zoombombing," where an individual joins a Zoom meeting with the sole intent of disruption. To help prevent this from happening in your meetings, check out our Zoom security tips and recommendations for how to properly configure your meetings, set up a waiting room and mute or block unwanted participants.

Zoom Security 

Getting Started

  1. Visit zoom.oregonstate.edu
  2. Click "Login to Zoom"
  3. Complete OSU single sign-on/DUO process
  4. Once you've successfully signed in, your Zoom account is automatically established
  1. Visit zoom.us/download
  2. Download and Run the "Zoom Client for Meetings"
  3. Upon opening Zoom, select "Sign in with SSO"
  4. Type "oregonstate" for the company domain
  5. Click continue and a webpage with the OSU sign-in will appear
  6. Sign in and select "Open zoom.us" from the pop-up window
  1. Install the app for iOS or Android 
  2. Tap Sign In
  3. Tap the SSO option
  4. When prompted to enter your company domain, enter oregonstate 
  5. A browser window will open to the OSU login page — enter your OSU login information and click log in, and complete DUO authentication if required

Joining a meeting

Meetings can be joined through an email invite, from a browser through OSU's Zoom web portal https://oregonstate.zoom.us, from the Zoom desktop and mobile app, by phone, and with a video conferencing system (H.323 or SIP device).  Each meeting will have a unique meeting ID that is required to join a Zoom meeting.  If you are joining by phone, you will need the teleconferencing number provided in the invitation.  

There are two ways to join meeting audio, joining via computer or joining via telephone. Follow these sections to test your audio before or after joining a meeting.

You can also join a test meeting if you want to test your audio and familiarize yourself with meeting controls.

You can test your video camera with Zoom before joining the meeting to ensure that the camera is working correctly.

You can also start a test Zoom meeting.

Schedule a meeting and invite participants

  1. Visit zoom.oregonstate.edu and click "Login to Zoom"
  2. Click "My Meetings"
  3. Click "Schedule a Meeting"
  4. Configure the meeting to your specifications
  5. Click "Schedule"
  6. Add the scheduled meeting to your calendar and/or copy the meeting invitation and share with students
  1. After copying the meeting invitation, you can share it with your participants
  2. Paste the meeting invitation into an email or preferred messaging platform

 

Start and run your meeting

  1. Login at zoom.oregonstate.edu
  2. Click "My Meetings"
  3. Under Upcoming Meetings, click "Start" next to the meeting you want to start
  4. The Zoom client should launch automatically to start the meeting
  1. Within a Zoom Meeting, there are a number of controls along the bottom of the screen
  2. Click "Join Audio" to connect using your speakers/microphone or a telephone
  3. Click "Start Video" to start your video
  4. Click "Manage Participants" to see and manage your attendees
  5. Click "Screen Share" to share your screen/documents
  6. Click "Chat" to engage with your students if they are unable to hear you
  7. Click "Record" to record your meeting to the cloud

Host and Co-Host Controls in a Meeting: 

You can find more details in Zoom's support article about host controls.

Zoom allows for screen sharing on desktop, tablet and mobile devices running Zoom. You can share a screen, websites, Powerpoint presentations, and much more.

You can find more details in Zoom's support article on sharing your screen.

Breakout rooms allow you to easily place meeting attendees into sub-meetings for group discussion, activities, projects and more.

You can find more details in Zoom's support article: https://support.zoom.us/hc/en-us/articles/206476313-Managing-Breakout-Rooms

Waiting Rooms is a Zoom Meeting feature that can be used to admit attendees into a pre-meeting room so the host can admit and remove people individually to the main Zoom session.

You can find more details in this support article: https://support.zoom.us/hc/en-us/articles/115000332726-Waiting-Room

After the meeting

  1. Record your Zoom meeting in the cloud
  2. Once you've conducted your meeting, click "End Meeting"
  3. The recording will automatically transfer to My Media in either MediaSpace (media.oregonstate.edu) or Canvas (canvas.oregonstate.edu)
  4. You will receive an automated email once the recording has been processed
  5. Visit My Media in either MediaSpace or Canvas
  6. Your most recent recording should display at the top of this page
  7. From there you can edit your recording, caption it, and make it shareable
  1. Visit zoom.oregonstate.edu and click "Login to Zoom"
  2. Click "Reports" from the left menu options

     
  3. Click either "Usage" or "Meeting"
        Usage - Meetings, participants, meeting minutes
        Meeting - Registration reports, poll reports
  4. Set the From and To date range by clicking the calendar icons
  5. Click "Search"
  6. From the list of meetings, click the number listed under the Participants column, for the desired meeting
  7. A pop-up will appear with the various participant's information.
  8. From here you can select the option to Export the data, or simply copy/paste the information.